PF & ESIC Compliance Services

The aims and objects under the Employees Provident Fund Act, 1952 and The Employees State Insurance Act, 1948 is to impart social security benefits to the industrial workers and employees.

Therefore a minor error in calculation and small non-compliance could cause IR issues and huge financial penalty to the company.

Apex HR Solutions professionally equipped to advice & process the data for pan-India locations and become strategic partners in your journey to Corporate Governance.


Our Services! What We Do :

  • EPF & ESI Code No Registration & Amendments
  • Generation of Sub Code Numbers for PAN India Branches.
  • Generation of Monthly Contribution Challan including Expats.
  • Timely remittance of monthly statutory contributions for PAN India Branches.
  • Issuance of ESI Numbers / Generation of Insurance Cards for PAN India Branches.
  • Issuance of Certificate of Coverage from EPFO.
  • Periodical preparation & submission of all statutory registers & returns as per statutory periodicity.
  • Facilitate employees in getting Transfer In, Transfer out, Withdrawals & Pension Claims.
  • Helping the employees in getting ESI benefits (Accident Claims and Medical claims etc.)
  • Arranging Employees Help Desk Facility.
  • Coordinate with the client in handling inspections by statutory authorities.
  • Attending & Contesting the matter in Quasi-Judicial enquiry on the behalf of management. (EPF: 7 A,7 C, 7 Q , 8 F,14 B) (ESI: C-18 ,45 A ,C-19,45AA ,CP-2 , CP-23 & CP-24)

Payroll Processing Services

Apex HR Solutions offers payroll processing services which will reduces your cost and save your time and mitigates risk of compliance.

Our expertise to deal exclusively in the domain of Labour Laws makes us proficient payroll partner that helps you in error free payroll processing.


Our Services! What We Do :

  • Monthly Salaries and Benefit Processing including reimbursement
  • Advisory services on CTC structuring.
  • Bank Transfer statement generation for disbursement of salaries.
  • Web –Based Employee self-service portal excess to every employee for pay slips generations.
  • Processing of Full & Final settlement for left employees.
  • Issuance of Form 16 for every employees.
  • Issuance of statutory challan –TDS, PF, ESI, PT, LWF (Monthly / Quarterly /Half Yearly / annually).
  • Management Aid Reports & Statutory compliance reports.

Establishment Compliance Services

Apex HR Solutions offer combination of efforts to guide, suggest and advise the management and do liaison with the Government Department.

Our expertise and pan India presence provides you one stop shop for all compliance needs across the country without any legal hindrances in managing all Labour Laws legalities.

  • The Sexual Harassment of Women at Workplace (P.P&R) Act 2013.
  • Shops & Commercial Establishment Act.
  • Labour Welfare Fund Act,.
  • Profession Tax Act,.
  • The Payment of Bonus Act, 1965.
  • The Payment of Wages Act, 1936
  • The Minimum Wages Act, 1948
  • The Payment of Gratuity Act, 1972
  • The Equal Remuneration Act, 1976
  • The Maternity Benefit Act, 1961
  • The Contract Labour (Regulation & Abolition) Act, 1970
  • The Child Labour (Prohibition and Regulation) Act 1986
  • The Employees State Insurance Act 1948
  • The Employees Provident Fund Act 1952

Our Services! What We Do :

  • Expertise and Experience in managing Pan India Compliance Central/ State Labour Laws
  • Registration/Amendment/Renewal/Exemptions/Permission under Shops & Commercial Establishments Act &Labour Welfare Fund Act
  • Registration/Amendment under Contract Labour , Trade Licence& Professional Tax
  • 24×7 Operations and Late Night Women Working Permission.
  • Computerized Documentation Maintenance Approval
  • Maintenance Notice Board Compliances under applicable labour laws.
  • Monthly Statutory Data Processing ,Documentation & Submissions
  • Periodical preparation & submission of all statutory registers & returns as per statutory periodicity.
  • Liaising with Government Authorities during or after inspections / visits or otherwise
  • Support in drafting responses to Government Notices & Observations
  • Labour Laws Compliances Audits of Vendors

Factory Act Compliances Services

The Factory Act Compliances began with the setting up the plant and the hours of labour and sanitation, age of commencing work, protection against accidents, mealtimes and holidays, the methods of remuneration, to the rate of wages and how often a work space must be lime washed.

The Factory Inspectors can examine workspace anytime and declare fines for violation of any labour laws and regulations.

Apex HR Solutions is experts in handling diverse requirement of the Factory Act compliances with an efficient sizeable team of compliance and labour law experts.

From a new factory set up to future expansion plan in existing factory, Apex HR Solutions is ever ready to address your queries and help you with every statutory or labour requirement enabling you a surety of full compliance with 100% peace of mind.


Our Services! What We Do :

  • Registration/Amendment/Renewal/Exemptions/Permission under the Factory Act, 1948 and The Building &Other Construction Workers (R.E &C) Act 1996.
  • Computerized statutory records and Late Night Women Working Permission.
  • Factory Licence, Factory building Plan and Standing Order Approval.
  • Issuance of Assessment/NOC under the Building &Other Construction Workers (R.E &C) Act 1996.
  • Issuance of Registration Certificate under Contract Labour Act and under BOCW Act.
  • Maintaining Notice Board Compliances under applicable labour laws.
  • Monthly Statutory Data Processing, Documentation & Submissions.
  • Periodical preparation & submission of all statutory registers & returns as per statutory periodicity.
  • Liaising with Government Authorities during or after inspections / visits or otherwise
  • Support in drafting responses to Government Notices & Observations
  • Labour Laws Compliances Audits of Vendors

Contract Labour Compliances Services

The practice of employing contract labour through contractors and other agencies is prevalent across nations and industries in different occupations including skilled, semi-skilled and unskilled work.

Today it has become a global phenomenon, and looking into the market driven economy, organisations has to hire short term or temporary skilled or unskilled manpower to address occasional upsurge in demand.

Employer have to guard and check against double fraud by the contractor at the cost of the poor contract workers and also ensure that the prescribed social security and other benefits are extended to the contract worker.

In case of non-compliance employer will be held responsible for the benefits payable to contract labour.


Our Services! What We Do :

  • Registration and Amendment of Certificate under Contract Labour Act
  • Issuance of Labour License under Contract Labour Act.
  • Registration and amendment of Certificate under BOCW Act.
  • Maintenance Separately Compliance records of every Contractors required under ESI & EPF Inspection in statutory format.
  • Periodical preparation & submission of all statutory registers & returns as per statutory periodicity.
  • Liaising with Government Authorities during or after inspections / visits or otherwise
  • Support in drafting responses to Government Notices & Observations
  • Web – based Module to track Monthly contractor Compliances for PAN India Locations
  • Carry Monthly Bill Verification Process for all Labour Law Compliances applicable to the contractor and required at the time of inspections.

Compliance Audit &Consultation Services

Any organization who wants to become legally compliant with minimally investment of resources, outsourcing compliance experts may become the key to success.

Whether the team size of 20 or 1000 or more employees, the importance of compliance is obvious and out sourcing to the right partner will ensure systematic compliance and back you with insights into compliance.

Apex HR SolutionsHR Audit service provides a structured framework for reviewing your existing HR practices to establish areas of excellence, assess compliance with key legislative requirements, highlight potential risks and identify ways of improving your structures, processes, outputs and service delivery.


Consultation Services :

  • Advising the Management in implementation and enforcement of the labour laws.
  • Support in drafting responses to Government Notices & Observations.
  • Legal Advice to Client on the labour laws.
  • Liaising with Government Authorities.
  • Advisory services for new Business Set-up to Business Expansion.
  • Due Diligence report for mergers and acquisitions.
  • Consulting at the time of shifting of business activities to closure of business activities.
  • Regular Updates on Labour Laws Acts and Rules including important court judgments.
  • Carry Monthly Bill Verification Process for all Labour Law Compliances applicable to the contractor and required at the time of inspections.

Compliance Audits (For Employers and their Contractors) :

  • Monthly Labour Law Compliance Audit.
  • Web – based module for multi locations.
  • Coordinating with the Contractors in writing about their existing Non Compliances.
  • Advising and forcing the Contractors for doing the Compliances and filing up the Gaps of Non Compliance.
  • Preparing Monthly MIS reports related to the Compliance and Non- Compliance.
  • Collecting Monthly Documentation from the Contractors for the Submission to the Employer

Labour Laws Licensing Services

Every new business required some form of licence /registration or permission to operate legally in India. The requirement of these licenses /registration or permission depends on the type of business you are operating, where it is located and whether fall under the central /state government jurisdiction.

Under the Constitution of India, Labour is a subject in the concurrent list where both the Central and State Governments are competent to enact legislations.

Both central and state governments have enacted laws on labour relations and employment issues.

Apex HR Solutionsis expert in these diversified compliances and will help you in identify the specific licences /registration or permission for your business may need and obtain all these permissions for setting up your business plans in India.


Our Services! What We Do :

Registration &Obtaining of Licenses / Certificates required under various labour laws


Obtaining Approval for green field projects :

  • Factory building Plans Approval
  • Factory License Approval
  • Registration Certificate under Contract Labour Act
  • Labour License under Contract Labour Act
  • Registration Certificate under BOCW Act
  • Obtaining NOC under BOCW Act
  • Standing Orders Approval

Obtaining Approval for Business Operations :

  • Registration under ESIC Act
  • Registration under EPF Act
  • Shops & Commercial Establishment Act
  • Labour welfare Fund Act
  • Trade Licence
  • Professional Tax

Special Permission for different business sectors such as IT, ITES, BPO, Retails and F&B Companies in India :

  • 24×7 / 365 days a year Operations Approval
  • Late Night Women Working Permission
  • Computerized Documentation Maintaining Approval
  • Exemption under particular Law from respective authorities